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How to Submit an Application for Payment
How to Submit an Application for Payment

Read our step-by-step guide

Daniel Charman avatar
Written by Daniel Charman
Updated over a week ago

Payapps automatically generates and sends a PDF application for payment to your main contractor, based on the information you enter in Payapps.

Follow these 5 simple steps to submit your Application for Payment.

Step 1 - Home Screen

Select the project.

Step 2 - Project View

Select your contract.

Step 3 - Contract Summary Page

Click the 'New AFP' button on the right hand side to start building your application.

Note: If the compliance tab is visible, your main contractor may require specific documents to be uploaded as part of the first application (indicated by the red '3' in the example above).

For more information on uploading compliance documents, please click here.

Step 4 - Application Screen

You are now in the application screen, where you will see your agreed breakdown of costs for the contract. This screen allows you to create your application for payment.

The application remains a draft ('DRAFT AFP') until it is submitted.

Apply for payment

To apply for payment, simply enter the amount that you require to be paid against each line.

You can do this by increasing the percentage, or unit of measure (depending on the contract type), by increasing the 'to date' value or 'this AFP' amount.

Changing the value of one column will automatically adjust the others when you click out or tab to the next line.


Attachments and Supporting Information

Add attachments or notes to any line item by clicking on the speech bubble icon on the right. There is no limit to the file type or size.

Attachments are always stored in Payapps and automatically hyperlinked on your application PDF.


Below the original works section, you can add variations and apply for additional work outside of the original contract costs. To do this, click the 'Add variation button.

Provide the variation detail including a description of the works, your reference number (or VO number), and amount (forecast value), then click 'Add'.

To apply for payment against a variation, simply enter the amount that you require to be paid for the period.


Add materials on/off site. To do this, simply click the 'Add Materials' button.

In the pop-up screen, provide the detail, including a description, reference number, unit type, quantity & rate

Step 5 - Submission Confirmation

Once you are ready to submit your application, click 'submit' in the top right.

After reading your application summary, click 'Confirm & Submit.'

For a more cost effective way of submitting applications, we offer a variety of subscription plans. You can find more information here.

Upon submission, you and your main contractor will receive an email notification with the PDF application for payment attached.

When your application has been assessed, you will receive an approval email notification with a PDF payment notice attached. This will contain all information on how much you will be paid, and when to expect payment.

You will also receive application reminder emails leading up to your deadlines.

If you have any questions or require assistance please do not hesitate to contact support via:

Chat: In app
​Phone: 0191 651 1765

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